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Privacy policy

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Privacy Policy

The Bharat Global Cultural Expo (“us,” “we,” “BCGE’25,” or “our”) manages the website https://www.bharatglobalculturalexpo.com/. User data is collected solely through voluntary submission and may be shared internally with relevant individuals or departments to fulfill the purpose for which it was provided. By submitting information on this site, users explicitly consent to its use as described, ensuring their requests are addressed. We do not sell user data to third parties. However, if users choose to participate in surveys voluntarily, we reserve the right to publish any resulting comments or insights. Personal Information is utilized to enhance and improve the website experience, and by using the site, users agree to the collection and usage of data in accordance with this policy.

When you use our site, we may request certain personally identifiable information to contact or identify you. This information may include, but is not limited to, your name (“Personal Information”).
By providing your contact details and other requested information through our forms, you acknowledge and consent to the sharing of this information with our partners for marketing purposes.
Like many website operators, we collect information that your browser automatically sends whenever you visit our site (“Log Data”). This Log Data may include details such as your computer’s Internet Protocol (“IP”) address, browser type and version, pages visited on our site, the time and date of your visit, time spent on those pages, and other related statistics. Additionally, we may use third-party services, such as Google Analytics, to collect, monitor, and analyze this data. We collect only personally identifiable information that is specifically and voluntarily provided by users on our website. Such information may include, but is not limited to, name, title, company address, email address, and phone or fax numbers.
Identifiable information is typically collected for purposes such as registering for specific areas of the site, submitting inquiries, processing requests, or distributing updates, promotional content, and other materials.For third-party links displayed on our website, we strongly recommend visitors review the privacy policy of each site before sharing any personally identifiable information.
We may use your Personal Information to communicate with you regarding event updates, registration details, newsletters, marketing or promotional materials, and other relevant information.Cookies are small data files, often including a unique anonymous identifier, that are sent to your browser from a website and stored on your computer’s hard drive. Like many websites, we use cookies to gather information. You can configure your browser to reject all cookies or notify you when a cookie is being sent.
However, please note that refusing cookies may limit your ability to access certain features of our site.The security of your Personal Information is a priority for us. While we implement commercially accepted methods to safeguard your data, it is important to understand that no method of data transmission over the Internet or electronic storage is entirely secure. Therefore, we cannot guarantee the absolute security of your Personal Information.
Compliance

  1. All data derived from the direct marketing list, including duplicates, copies, and other versions, must be appropriately marked to ensure the source of the data is identifiable. Additionally, an expiry date for the usage of these data records must be assigned.

  2. When data elements from a data record are combined with elements from other sources to create a composite record, the licensee is responsible for ensuring that each data element remains identifiable and can be modified or removed as needed.

  3. We shall not be held responsible for data records or data elements sourced partially or wholly from external sources.

Changes to the Policy

This Privacy Policy is effective as of 24th November 2019 and will remain in effect unless any provisions are changed in the future. Any such changes will take effect immediately once posted on this page. We reserve the right to update or modify our Privacy Policy at any time, and we encourage you to review this page periodically. Your continued use of the service after any changes to the Privacy Policy have been posted will signify your acknowledgment of the changes and your agreement to comply with the updated Privacy Policy. Any changes to the policies will be prominently communicated to users on the website. The Secretariat retains the right to amend or modify these policies at any time.

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Registration And Payment Process Flow

  1. To fill out the registration form, please visit the website (Click Here).
  2. After completing the form, click the ‘Pay Now’ button to connect with the Payment Gateway and finalize your payment.
  3. Once your payment has been successfully credited to our bank account, your registration will be considered complete.
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Terms and Conditions for Delegate Registration

  1. Seats are limited, and delegate confirmations will be handled on a first-come, first-served basis.
  2. The Conference Program may be subject to changes at the discretion of the organizers.
  3. Please be aware that no credit facilities will be provided under any circumstances, and no refunds or adjustments will be made for “No Show” or “Absence” of a delegate.
  4. A “Delegate Confirmation Letter” will only be issued once the appropriate fees, including applicable taxes, have been received and cleared, along with the required information provided on the registration form.
  5. Delegate badges and logins are “non-transferable.” The organizers reserve the right to prevent any delegate from transferring their badge or login to another individual.
  6. Registration will be done online. All delegates, exhibitors, or other participants are requested to ensure they have a digital device with a reliable internet connection (minimum speed of 5MBPS) for a smooth event experience.
  7. By registering for the event, you agree not to sell, trade, transfer, or share your paid, complimentary, or any type of access link, code, or login details.
  8. Participants are prohibited from recording or broadcasting images, audio, or video of the event without prior written consent from the organizers.
  9. You acknowledge and agree that we reserve the right to deny or remove you from the event if, in our sole discretion, your participation or behavior disrupts the event or violates any policies, or affects the enjoyment of other attendees.
  10. If your participation is denied, canceled, or removed from the event, all payments made will be retained, and no refunds will be provided.
  11. Any unlawful activity will be reported to law enforcement authorities, and participants involved will be banned from this and future events.
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Cancellation And Refund Policy For Delegate Registration

Refunds for cancellations will be provided according to the following terms:
  • Cancellation Requests on or Before 30th February 2025: 75% of the paid amount will be refunded.
  • Cancellation Requests on or Before 15th March 2025: 50% of the paid amount will be refunded.
  • Cancellation Requests on or After 16th March 2025: No refunds will be issued.
Registration Transfer/Substitution:
  • Requests for registration transfer or substitution will only be considered if received by the event secretariat via email on or before 25th March 2025.
  • Transfer/substitution requests received after 25th March 2025 will not be processed.
Email for Transfer/Substitution Requests: Please send all transfer/substitution requests to enquiry@bengalurutechsummit.com.
No Refunds for Non-Attendance: No refunds will be provided for any participation if the attendee is unable to attend the event due to any reasons.
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Exhibtion Terms And Conditions & Exhibtion Cancellation And Refund Policy

  1. Booking and Payment:

    • Exhibition space/stalls are allocated on a first-come-first-serve basis.
    • To confirm booking, Exhibitors must submit the completed application form with 50% advance payment via Bank Transfer (NEFT or RTGS).
    • The balance payment must be made in full by 19th November 2025. Failure to do so may result in cancellation, with the advance payment forfeited.
    • Payments should be made in favor of “MM Activ Sci-Tech Communications Pvt. Ltd.”

  2. Space Allocation and Changes:

    • BCGE’25 reserves the right to change the floor plan and location of exhibitor stalls.
    • Space/stall allocations will be as per the original booking or an equivalent alternative.
    • BCGE’25 is not liable for any loss or damage to exhibitor’s materials or equipment.

  3. Occupancy and Use:

    • Exhibitors must occupy their space before the event begins; failure to do so may result in the forfeiture of the stall.
    • Exhibitors are responsible for maintaining the flooring, walls, and structures of their stalls during setup, operation, and breakdown.
    • Only authorized personnel are allowed to operate within the stall.

  4. Hazardous Materials:

    • No hazardous or inflammable materials are allowed in the exhibition space. Exhibitors must take appropriate safety measures to avoid accidents.

  5. Advertising and Promotions:

    • All demonstrations, interviews, and promotional activities must be conducted within the allocated space/stall.
    • Aisle space must be kept clear for visitor movement at all times.
    • Audio/visual displays may be conducted at low volume within the stall.

  6. Cancellations and Refunds:

    • In the event of cancellation of space/stall booking, advance payments will be forfeited.
    • Reductions in the booked space/stall area will be treated as cancellations, and advance payments will not be refunded.

  7. Stall Design Approval:

    • Exhibitors must get prior approval for their stall designs before commencing construction.

  8. Security and Liability:

    • While security arrangements will be made, BCGE’25 is not responsible for any loss or damage to exhibitor’s materials.
    • Exhibitors are responsible for any damages caused to the venue or infrastructure due to their negligence.

  9. Booth Cancellation:

    • Failure to comply with the terms may lead to contract termination, with forfeiture of payments.

  10. Force Majeure:

  • BCGE’25 is not liable for delays or failure to perform due to force majeure events such as natural disasters, strikes, riots, or government actions.
  1. Jurisdiction:
  • All disputes arising from this contract will be subject to the exclusive jurisdiction of competent courts in Karnataka, India.
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Change in Policies /Dispute Resolution

At our sole discretion, we may modify these PRIVACY POLICY, TERMS AND CONDITIONS, CANCELLATION AND REFUND POLICY, and other related terms at any time, with or without prior notice to the User. Any modifications made will take effect immediately once posted on this Site. By continuing to use our Service and this Site after any such updates, you agree to be bound by the revised Terms.
In the event of any dispute, the decision of the Bharat Global Cultural Expo 2025 (BCGE’25) Secretariat shall be deemed final.
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Contact

If you have any questions about this Privacy Policy, please contact us:
Bharat Global Expo 2025